Management Committee

The COOSC Management Committee is made up of parents of children who use the Centre. The Committee meets once a month – usually on the last Thursday of the month at 6:30pm, in the COOSC offices. Committee members may bring their children to the meetings.

The responsibilities of the committee are as follows:

• Determine COOSC’s aims and objectives
• Strategic Planning
• Formulate Policy
• Approve and monitor the services and programming
• Ensure financial stability
• Provide fiscal oversight and sound risk management
• Select and support the (senior) staff, and review their performance
• Understand and respect the relationship between the committee and the staff
• Act as a responsible employer
• Enhance COOSC’s public image
• Select and induct new members
• Conduct efficient committee meetings
• Respect confidentiality

The role of the Management Committee is one of responsibility, trust and strategic planning to ensure the effective management of the organization.  Apart from the office bearers, a number of parent representatives participate on the committee.
 

position	role includes
President	Chairs the monthly meetings Liaise with COOSC Coordinator, conducting annual appraisals of key staff and agreeing training needs Attend selection panels for key appointments Liaise with Executive of Clovelly Public School Sign letters on behalf of the service Act as a spokesperson for the service as necessary Act as signatory for the cheques Provide an annual report for the AGM
Vice-President	As above, delegated duties
Treasurer	Accounting experience is needed for this role.  The service employs an in-house administration officer and monthly accounts are prepared by an external provider. The accounts are audited on an annual basis and signed off at the AGM. Present accounts, financial statements and budgets to the committee at the monthly meetings Ensure financial viability of the organization and monitor financial resources to ensure they are adequate to meet the organisation’s present and future needs Ensure financial procedures and control are in place Liaise with Centre Coordinator and Admin officer on financial matters Ensure accounts are prepared, disclosed and submitted to relevant bodies
Secretary	Support the President by ensuring the effective administration of the committee Produce and circulate the minutes and other documents prior the monthly meeting Write the minutes for the monthly meetings Maintain the committee contacts list Act as the Association’s Public Officer Maintain a file of the minutes
Parent reps	Website: maintains the website, uploading holiday programmes, policy docs and other pdf documents Policy: ensures that existing policy document are regularly checked and updated as needed, bringing changes to the committee Staff liaison: Assists with recruitment of senior staff, troubleshoots any issues and mentors the Centre Coordinator in an HR capacity Communications: Writes the twice-yearly newsletter and edits written communications for the Centre Coordinator, undertakes centre surveys every 2-3 years. Resources: project manages any capital works undertaken, seeks quotes for purchase of large equipment, presents costs and plans to the Committee.

Please consider if you are able to get involved – the current committee has done an excellent job over the past three years and are now ready to hand over to a new group.  COOSC is in good financial shape, has benefited from substantial investment in amenities and has been awarded quality accreditation. Incoming members with experience in HR, Management, Marketing, Childcare, Finance or any other relevant skills will find being part of COOSC Management Committee a rewarding experience.